Students are responsible for ensuring that all tuition and fees are paid by the published due dates. Failure to make payment by the required deadline will result in the assessment of late payment fees.
The due date remains unchanged regardless of the date on which an invoice is generated or delivered.
Preclinical Years Late Payment Fees
Preclinical tuition and applicable fees are due on the first day of the month preceding the start of the semester, unless a written payment plan has been approved.
The following late fees will be assessed for overdue balances:
| Days Past Due | Late Fee |
|---|---|
| 1-10 days | $250 |
| 11-19 days | $500 |
| 20-29 days | $750 |
| 30 days or more | $1,000 |
The regular late-fee schedule applies to overdue balances outside an approved payment plan. Overdue installments under an approved payment plan follow that plan’s written terms and the Payment Plan Policy.
Clinical Year Late Payment Fees
Tuition for clinical rotations must be paid twenty-eight (28) days prior to the scheduled start date of each clinical rotation block.
Clinical tuition paid after the due date is subject to a late fee of up to USD 1,000 under the University’s approved schedule. Student Finance must confirm the applicable fee and due date in writing. Students must obtain financial clearance before beginning the rotation.
Failure to satisfy tuition obligations may result in delays to clinical placement, registration holds, or inability to begin scheduled clinical rotations.
Clinical Leave of Absence
Students approved for a Clinical Leave of Absence (Clinical LOA) remain responsible for all applicable Clinical LOA fees.
Clinical LOA charges are separate from and in addition to any late payment fees assessed under this policy.
Payment of a late fee does not waive, reduce, or replace Clinical LOA charges.
Students requesting clinical leave must consult the Dean, Clinical Year Coordinator, Registrar, and Student Finance before interrupting training. The approval must state the dates, return requirements, insurance arrangements, and any applicable charges in writing.
Policy Contact
Student Finance Department
Xavier University School of Veterinary Medicine