Registration Information
Preclinical Years
All students are required to officially register for preclinical courses online through the Student Management System (SMS). Students who register after the designated registration period will be subject to a late registration fee.
It is important that students possess all required identification and supporting documents at the time of registration. Submission of all official transcripts is required for continued enrollment at Xavier University School of Veterinary Medicine (XUSOVM). Failure to submit outstanding documents may result in Administrative Withdrawal.
Students should refer to the University website for specific registration dates. Questions regarding registration should be directed to the Office of the Registrar.
XUSOVM identification cards are distributed during registration. Students are required to carry their identification card at all times while on campus and during clinical or field-related educational activities. Students must present their identification card upon request by authorized XUSOVM personnel.
Students must be officially registered for the semester before they will be permitted to attend classes.
Please Note: Official financial clearance from Student Finance must be obtained prior to beginning the registration process. Students are strongly advised to settle all University charges well in advance of registration.
Financial clearance is required before registration. Preclinical tuition and fees are due on the first day of the month preceding the semester, unless an approved payment plan applies. See Section V for payment terms and late fees.
Clinical Year
Information regarding fourth-year registration is communicated through the student's XUSOVM email account. Each clinical-year student will be contacted by the assigned Clinical Year Coordinator regarding clinical rotation placements and registration requirements.
To be eligible for registration in the Clinical Year, the following requirements must be met:
- All required documents must be submitted to and received by the Clinical Year Coordinator.
- The required student documentation checklist is provided in the Clinical Year Course Catalog and communicated to students through official correspondence from the appropriate clinical affiliate institution.
- All XUSOVM tuition accounts must be current and fully settled.
- Clinical tuition is due twenty-eight (28) days before the scheduled clinical rotation block, as stated in Section V.
- Participation in all mandatory Clinical Year Orientation Programs conducted online is required.
Students who fail to satisfy the above requirements may experience delays in registration, clinical placement, or commencement of clinical rotations.
Course Withdrawal
Students who wish to withdraw from one or more courses for which they are registered during a given semester must complete a Course Withdrawal Request Form. Request forms are available from the Office of the Registrar, and completed forms must be submitted to the Registrar for processing. The Registrar will forward the completed request to the appropriate Dean for review and approval.
Students who withdraw from a course will be required to retake the course during the next offering. Students should be aware that withdrawing from a course may affect their ability to enroll in subsequent courses that have prerequisite requirements.
A grade of “W” (Withdrawn) will be recorded on the student's academic record for an approved course withdrawal.
Students may request to withdraw from a course at any time during the semester prior to the final examination. Until official approval has been granted, students are required to continue attending classes, laboratories, clinical activities, and examinations.
Failure to attend the required number of classes or academic activities for a course may result in a failing grade being recorded on the student’s transcript unless permission to withdraw (W) from the course has been officially approved.
Withdrawal from XUSOVM
Students who wish to withdraw from Xavier University School of Veterinary Medicine must contact the Office of the Registrar.
Students will be required to complete a Program Withdrawal Form, and a copy of the completed form will be retained in the student’s academic file.
Based on eligibility, tuition refunds may be granted in accordance with the University's Refund Policy.
Students will only be officially withdrawn from the School if they are in good financial standing with the University.
Official transcripts may be released to other institutions upon request and only after all outstanding financial obligations to the University have been satisfied.
Students who withdraw from XUSOVM and subsequently wish to return to the Doctor of Veterinary Medicine (DVM) Program must reapply for admission through the readmission process. Students who are readmitted will be subject to the academic policies, procedures, curriculum requirements, and graduation requirements in effect at the time of readmission, which may differ from those in place when the student originally matriculated.
The official date and time of withdrawal shall be the date and time on which the completed withdrawal request is formally submitted to the University.
Important Notice
All withdrawal requests must be submitted online.
Students are strongly encouraged to retain a printed or electronic copy of all submitted withdrawal documentation for their personal records.
For additional information regarding tuition adjustments and eligibility for refunds, please refer to the University's Refund Policy.