Eligibility
Refunds apply only to tuition for students enrolled in the preclinical years of the Doctor of Veterinary Medicine (DVM) program (DVM Years 1-3) and only when a student officially withdraws from the University.
Students who withdraw while enrolled in the Clinical Year (DVM Year 4), on an approved Leave of Absence (LOA), or during clinical rotations are not eligible for tuition refunds.
Refund Process
To be eligible for a refund, a student must complete and submit an official Withdrawal Form to the Office of the Registrar.
The official date and time of withdrawal shall be the date and time the completed withdrawal request is received by the University.
Tuition Refund Schedule
100% Tuition Refund
Students are eligible for a 100% refund of tuition only if official withdrawal occurs prior to the first day of registration.
50% Tuition Refund
Students are eligible for a 50% refund of tuition only if official withdrawal occurs after registration begins but before the published withdrawal deadline.
To qualify, the withdrawal request must be submitted no later than 4:00 PM Aruba Time on the withdrawal deadline date published in the academic calendar.
No Tuition Refund
No tuition refund will be granted after the withdrawal deadline.
Housing Refund Policy
Students Who Have Not Moved Into Housing
Students who withdraw and have not moved into their assigned housing unit may be eligible for a partial housing refund, subject to the following charges:
Housing Termination Fee $1,000
Storage Fee $1,500
Any remaining eligible housing charges may be refunded.
Students Who Have Moved Into Housing
Once a student has used their assigned key card to access their housing unit, the student is considered to have officially moved in.
After move-in has occurred, housing fees become non-refundable, regardless of:
- Length of occupancy;
- Withdrawal from the University;
- Leave of absence status;
- Personal circumstances; or
- Early departure from University housing.
Definition of Move In
A student is considered to have moved into University housing upon the first recorded use of their assigned key card to access their assigned room or housing unit.
Students are encouraged to review all housing agreements and clarify any questions before activating their housing access credentials.
Student Housing Storage Fees During Semester Breaks
Students who leave personal belongings in University housing during semester breaks will be assessed a storage fee of $1,500.
Non-Refundable Charges
The following charges are non-refundable:
- Semester seat deposit ($1,000 USD)
- Immigration and permit servicing fees
- Registration fees
- Insurance fees
- Examination fees
- Leave of Absence (LOA) fees
- Administrative and facility fees
- Laboratory fees
- Meal plan fees
- Housing fees after move-in
- Clinical Year (DVM Year 4) tuition
- Clinical rotation fees
- Academic Support Program (ASP) fees
- Any other fees not specifically identified as refundable under this policy
Academic supplies are refundable only if the student withdraws prior to the first day of registration.
Special Agreements
Any specific written agreement regarding tuition, fees, housing, refunds, scholarships, sponsorships, payment plans, or other financial arrangements entered into between the student and the University shall govern and take precedence over this general refund policy.
Students should obtain written confirmation of any cohort-specific or individually agreed refund terms before withdrawing.
Refund Processing Fee
All approved refunds shall be subject to a 15% processing fee.
Refund Timeline and Application of Credits
Approved refunds will generally be processed within forty-five (45) days from the official date of withdrawal.
Any refundable amount remaining after deduction of the applicable processing fee will first be applied toward any outstanding balances or unpaid invoices owed by the student to the University.
Only the remaining credit balance, if any, will be disbursed to the student.
Student Loan Refunds
If tuition or other eligible charges were paid through a student loan, sponsorship, or other third-party funding source, any refund due may be returned directly to the lender or funding organization in accordance with applicable regulations and contractual obligations.
Policy Contact
Student Finance Department
Office of the Registrar