Policy Statement
Xavier University School of Veterinary Medicine (XUSOVM) maintains the confidentiality and security of student records in accordance with the laws of Aruba and University policies governing the protection of educational records and personal information.
The University will not disclose academic, financial, disciplinary, health, or other educational records to third parties, including parents, guardians, spouses, sponsors, employers, or other individuals, without the student's written authorization, except as required by law or as necessary for legitimate academic, administrative, accreditation, licensing, regulatory, health and safety, or legal purposes.
Authorization for Release of Information
Students who wish to authorize the release of information from their educational records must submit a Voluntary Record Release Form to the Office of the Registrar.
The authorization must clearly specify:
- The information that may be disclosed;
- The individual(s), organization(s), or entity(ies) to whom the information may be disclosed;
- The purpose of the disclosure, if applicable; and
- The period during which the authorization will remain valid.
Revocation of Authorization
Authorization for the release of information is voluntary and may be revoked by the student at any time through written notification to the Office of the Registrar.
Revocation shall apply prospectively and shall not affect disclosures made prior to the University's receipt of the written revocation.
Exceptions to Student Authorization
The University may disclose educational records without prior student consent when disclosure is:
- Required by applicable law or court order;
- Necessary to protect the health or safety of the student or others;
- Required for accreditation, licensing, certification, or regulatory review;
- Required for financial aid administration, collections, or payment verification;
- Necessary for internal academic, administrative, disciplinary, or student support functions;
- Required by affiliated clinical training institutions for educational or credentialing purposes; or
- Otherwise permitted under University policy and applicable law.