Policy
Any student who has voluntarily withdrawn, been administratively withdrawn, or been academically dismissed from Xavier University School of Veterinary Medicine (XUSOVM) and wishes to resume studies in the Doctor of Veterinary Medicine (DVM) program must apply for readmission in accordance with this policy.
Readmission is not automatic and is subject to review, approval, and seat availability.
Procedures
Applications for readmission shall be submitted to the Office of the Dean and reviewed by the Promotions and Progress Review Committee (PPRC).
The Committee will review the application and determine whether readmission is appropriate. The Committee may approve, deny, or conditionally approve readmission and may impose specific requirements that must be satisfied before or after re-enrollment.
Required Documentation
Applicants seeking readmission must submit the following:
1 Cover Letter
A written statement explaining:
- The circumstances that led to the withdrawal or dismissal;
- The reasons for seeking readmission;
- Activities undertaken during the period of absence;
- A detailed plan for future academic success; and
- A remediation plan if previous academic difficulties, attendance concerns, professionalism issues, or other deficiencies contributed to the withdrawal or dismissal.
2 Academic Records
Official transcripts and supporting documentation from:
- Remedial coursework;
- Additional academic studies;
- Professional training programs; or
- Other educational activities completed since withdrawal.
3 Supporting Documentation
Additional documentation may be requested by the Committee, including but not limited to:
- Professional references;
- Medical clearance, where applicable;
- Documentation of counseling or rehabilitation programs; or
- Evidence demonstrating readiness to return to the DVM curriculum.
Evaluation Criteria
The Committee may consider:
- Previous academic performance at XUSOVM;
- Professionalism and conduct record;
- Attendance history;
- Length of absence from the program;
- Academic or professional activities completed during the absence;
- Evidence of remediation and preparedness for successful completion of the curriculum; and
- Availability of space within the program.
Conditional Readmission
Readmission may be granted with specific conditions, including but not limited to:
- Academic probation;
- Mandatory mentoring or advising;
- Participation in academic support programs;
- Completion of designated coursework or assessments; and/or
- Compliance with attendance, professionalism, or performance requirements.
Failure to comply with any conditions of readmission may result in cancellation of readmission status, dismissal from the program, or denial of future readmission requests.
Appeals
Applicants denied readmission may appeal to the Grievances Committee within five (5) working days of written notification. Further review follows the Grievances Committee procedures in Section VII.
Fees
Approved applicants shall be responsible for payment of any applicable readmission fees, tuition, and other institutional charges as determined by Student Finance.
Policy Contact
Chair, Promotions and Progress Review Committee