Student Academic Policies and Procedures Handbook

Overview

Disclaimers

Section I: MD program at XUSOM

Message from the President

Message from the Chief Academic Officer and Deans of Basic and Clinical Science

Mission and vision of the MD program

MD Program Educational Objectives

School Contact Info

The Academic Calendar

Code of Conduct and Professional Attributes of a Medical Student

Section II: Starting Medical School

Language Policy

Technical Standards for the MD Program

Admission Guidelines: Policies and Procedures

Policy on Transfer Credits

Policy on Readmisson

Policy for Diversity and Inclusiveness

Positive Learning Environment Policy

International Student Requirements

MD Program Graduation Requirements

Health Insurance

Immunization Policies

Emergency and Disaster Management Protocol & Contacts

Work Hours

Marketing Materials

Policy on Uniforms

Damages to University Property

Non Discrimination Policy and Procedures

Section III: Curriculum

MD program Curriculum

Examination Policies and Procedures

Section IV: Registration, Leave of Absence, Transcripts and Code of Conduct

Course Registration and Course Withdrawal

Leave of Absence

MD6 LOA- Mandatory start dates

Policies and Procedures for Access to Student Educational Records

Transcripts

Specific Student Conduct, Health and Other Policies

Drug and Alcohol Policy

Section V: Financial Requirements and Services

Acceptable Methods of Payment

Payment Plan Policy

Financial Obligation

Late Payment Fees

Jurisdiction of Financial Matters

Student Record and Privacy Disclosure

Administrative and Financial Management Disclosure

Student Financial Services Contact Info

Section VI: Student Resources

Medical Student Support Strategy

Xavier Students Academic Support Policies

Academic Support Program for LOA students

Student wellness

Library Resources

XUSOM Network Domain Policies

Facilities (Labs)

Parking Policy and Restricted Areas

Doctors and Pharmacies

Student Organizations

Medical licensure in the UNITED STATES

Admissions Committee

Curriculum Committee

Grievances Committee

Research Committee

Policy for consistency in academic progress

Policy on Promotion and Progress Review of the Students

MD Program Graduation Requirements Policy

Policy on Oversight and Approval of Extramural Electives

Policy on Authoring of Medical Student Performance Evaluation

Academic Integrity Policy

Policy on Continuous Quality Improvement

Exposure to Infectious and Environmental Hazards Policy

Social Media Policy

Section VIII: Appendices

Formal complaint form against Discrimination

Suicide Prevention and Awareness Program

Student Government Association & Bylaws

Last Updated: May 2025